Chapter 2, Article 1 - Dental Board of California

Regulations - Chapter 2, Article 1

TITLE 16. PROFESSIONAL AND VOCATIONAL REGULATIONS
DIVISION 10. DENTAL BOARD OF CALIFORNIA
CHAPTER 2. DENTISTS
ARTICLE 1. DENTAL SCHOOLS

Section 1024. Approval of Dental Schools.
It is the intent of this board to approve only those schools which continuously maintain a high quality standard of instruction. The requirements contained in this article are designed to that end and govern the approval of schools. Continuation of approval is contingent upon compliance with these requirements. (a) A new school for the study of dentistry in California shall apply for provisional approval in its first academic year. It shall apply for final approval when its program is in full operation with classes studying in the curriculum of each of the academic years.
(b) The board may, in lieu of conducting its own independent investigation, accept the findings of any commission or accreditation agency approved by the board and adopt those findings as its own.

Note: Authority cited: Section 1614, Business and Professions Code. Reference: Section 1614, Business and Professions Code.

Section 1024.1. Institutional Standards.
(a) Institutional Mission, Purposes, and Objectives.

(1) An institution shall have a clearly stated written purpose or mission statement that reflects the institution's goals and objectives, and that addresses teaching, patient care, research, and service to the community.
(2) The institution shall have a formal and ongoing outcomes assessment process, including measures of student achievement based on the institution's mission/purpose, goals and objectives.
(3) The institution shall have an ongoing planning process, which is broad-based and systematic, for the evaluation and improvement of educational quality.

(b) Educational Program (Admissions Policy).
The institution shall have and shall follow specific written criteria, policies, and administrative procedures for student admissions. The institution shall not admit any student who is obviously unqualified or who does not appear to have sufficient pre-professional education in basic sciences to complete the professional program.
(c) Educational Program (Curriculum).

(1) The curriculum shall include at least four academic years of instruction or its equivalent.
(2) The institution shall define the competencies needed for graduation, which shall be focused on educational outcomes.
(3) The institution's curriculum shall ensure an in-depth understanding of the biomedical principles, consisting of a core of information on the fundamental structures, functions, and interrelationships of the body system.
(4) The curriculum shall provide biomedical, behavioral, and clinical knowledge that is integrated and is of sufficient depth and scope for graduates to apply advances in modern biology to clinical practice and to integrate new medical knowledge and therapies relevant to oral health care.
(5) The educational program shall be designed to ensure that graduates are at a minimum competent in:
(A) Behavioral sciences
(B) Practice management
(C) Ethics and professionalism
(D) Information management and critical thinking
(6) The educational program shall be designed to ensure that graduates are at a minimum competent in providing all of the following types of oral health care within the scope of general dentistry to all types of patients:
(A) Patient assessment and diagnosis
(B) Comprehensive treatment planning
(C) Health promotion and disease prevention
(D) Informed consent
(E) Anesthesia, sedation and pain and anxiety control
(F) Restoration of teeth
(G) Replacement of teeth
(H) Periodontal therapy
(I) Pulpal therapy
(J) Oral mucosal disorders
(K) Hard and soft tissue surgery
(L) Dental emergencies
(M) Malocclusion and space management
(N) Evaluation of the outcomes of treatment
(7) The institution shall provide to students, in advance of instruction, the goals and requirements of each course, nature of course content and methods of evaluation.
(8) The institution shall employ student evaluation methods that measure the defined competencies.
(9) The institution shall have a system of ongoing curriculum review and evaluation, including a curriculum management plan that assures evaluation of all courses relative to competency objectives, elimination of outdated, unnecessary material, and incorporation of emerging information.
(10) The institution shall ensure that students have adequate patient experiences to achieve the institution's stated goals and competencies within a reasonable time.

(d) Faculty and Staff.

(1) The institution shall employ qualified faculty sufficient in number to meet the institution's stated mission, purposes, and objectives.
(2) The institution shall have a form of governance that allows the faculty to participate in the institution's decision making process.
(3) The institution shall have a formal ongoing faculty development process.
(4) The institution shall have a defined process to objectively measure the performance of each faculty member in teaching, patient care, research, scholarship and service.
(5) When contracting for educational services, the institution shall maintain control of, and responsibility for, all academic matters, and shall assure that the instruction and faculty satisfy the standards established in this division.
(6) The faculty shall have sufficient expertise to support the institution's awarding of a degree in dentistry.
(7) The institution shall maintain records documenting that each faculty member is qualified to perform the duties to which the faculty member was assigned, including providing instruction, evaluating learning outcomes, and student projects.

(e) Resources (Plant and Facilities).

(1) The institution shall have sufficient facilities and necessary equipment to support the achievement of its mission, purpose, goals and objectives.
(2) The institution shall, as part of its curricula, require that students use available library and other learning resources.
(3) An institution shall have a library and other learning resources focused on dentistry and its related sciences in order to meet the teaching and research needs of the institution.
(4) The library shall be a learning center that is administered by a professionally qualified staff and that has an adequate budget.

(f) Patient Care Services.

(1) The institution shall have a formal system of quality assurance for its patient care program that includes all of the following:
(A) Standards of patient centered care with a focus on comprehensive care, including measurable assessment criteria;
(B) A process of ongoing review of patient records to assess appropriateness, necessity and quality of care provided;
(C) Mechanisms to determine causes of treatment deficiencies;.
(D) Patient review policies, procedures, outcomes and corrective measures
(2) The institution shall ensure that student, faculty and support staff are proficient in basic life support and are able to manage medical emergencies.
(3) The institution shall have and enforce a mechanism to ensure adequate preclinical, clinical and laboratory asepsis, infection control, and disposal of infectious waste.
(4) The institution shall ensure the delivery of comprehensive patient care to individual patients.

(g) Research.

(1) The institution shall ensure that research is an integral component of its purpose, mission, goals and objectives and that the dental school faculty engage in research and other forms of scholarly activity.
(2) The institution shall also provide students with the opportunity to participate in these research activities in order to fulfill its purpose, mission, goals and objectives.

(h) Ownership and Management.
Each owner, corporate director, and chief executive officer, of an institution has the duty to act in the utmost good faith to expend or authorize the expenditure of the institution's assets and funds in a diligent and prudent manner to assure that students receive the education and student services which were represented to the students and which meet the requirements of this article.
(i) Administration.

(1) The institution shall employ administrative personnel who have the expertise to implement activities to achieve the institution's mission/purposes, goals and objectives and the operation of the educational programs.
(2) The duties and responsibilities for administrative personnel shall be set forth in a personnel manual or other writing maintained by the institution.
(3) An institution with one or more locations shall establish written institutional policies regarding the division and sharing of administrative responsibilities between the central administration at the main location and the administration of the other locations.
(4) The administrative staffing at each location shall reflect the purposes, size, and educational operations at that location.

(j) Catalog.

(1) The institution shall publish a current catalog either in printed or electronic format.
(2) The catalog shall contain all of the following:
(A) The specific beginning and ending dates defining the time period covered by the catalog.
(B) A statement of the institution's mission/purpose and the objectives underlying each of its educational programs.
(C) The institution's admissions policies.
(D) The institution's policies regarding the acceptance of units of credit earned by the student at other institutions or through challenge examinations and standardized tests.
(E) The curriculum for each year of the educational program in dentistry.
(F) A list of the courses offered and a brief description of each course.
(G) The institution's standards for student achievement.

(k) Student Records.

(1) The institution shall maintain a file for each student who enrolls in the institution whether or not the student completes the educational program.
(2) The file shall contain written records and transcripts of any formal education, training, or testing that are relevant to the student's qualifications for admission to the institution or the institution's award of credit or acceptance of transfer records documenting units of credit earned at other institutions that have been accepted and applied by the institution as transfer credits toward the student's completion of an educational program
(3) The file shall contain records of the dates of enrollment and, if applicable, withdrawal from the institution, leaves of absence, and graduation.
(4) The transcript shall contain all of the following:
(A) The classes that were completed, or were attempted but not completed, and the dates of completion or withdrawal.
(B) The final grades or evaluations given to the student.
(C) Credit for courses earned at other institutions.
(D) Credit based on any examination of academic ability or educational achievement used for admission or college placement purposes.
(E) Degrees and diplomas awarded the student.
(F) Copies of any official advisory notices or warnings regarding the student's progress.
(G) Complaints received from the student.

(l) Maintenance of Records.

(1) An institution shall maintain all records required by this article that relate to the institution's compliance with this article for at least five years, except, however, that student transcripts shall be retained indefinitely. These records may be maintained in either printed form or on computer disk so long as they are available for inspection.
(2) Notwithstanding subsection (1) above, a record that is less than five years old may be stored on microfilm, microfiche, or any other method of record storage only if all of the following apply:
(A) The record may be stored without loss of information or legibility for the period within which the record is required to be maintained by this article.
(B) The institution maintains functioning devices that can immediately reproduce exact, legible printed copies of stored records. The devices shall be maintained in reasonably close proximity to the stored records.
(C) The institution has personnel scheduled to be present at all times during normal business hours who know how to operate the devices and can explain the operation of the devices to any person authorized by the board to inspect and copy records.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Sections 1614 and 1628, Business and Professions Code.

HISTORY

Editorial correction of subsection (j) filed 7-17-85; effective thirtieth day thereafter (Register 85, No. 29).
Change without regulatory effect amending subsections (d) and (i)(4) and relettering subsections (h)-(j) to subsections (g)-(i) filed 9-11-89 pursuant to Section 100, Title 1, California Code of Regulations (Register 89, No. 37).
3. Repealer and new section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.2. List of Approved Schools.
The board's executive officer shall maintain on file a current listing of all dental schools approved by the board. Such listing shall also specifically state any limitations on or duration of said approval if such limitations were included in the board's grant of approval.

Note: Authority cited: Section 1614, Business and Professions Code. Reference: Sections 1611 and 1614, Business and Professions Code.

Section 1024.3. Application and Survey Form of Foreign Dental School.
A foreign dental school seeking approval from the board shall submit an application on form Foreign Dental School Application Initial/Renewal rev. 11/30/00, which is hereby incorporated by reference, together with any supporting documentation necessary to establish that the applicant meets the standards set forth in this division.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.4. Processing of Completed Application for Approval of Foreign Dental School.
(a) The board shall not act on an application for approval of a foreign dental school until a completed application has been submitted to it for its review.
(b) Within sixty (60) days after receipt of an application for approval, the board shall notify the institution in writing that the application is complete and has been accepted for filing or that the application is not complete. If the application is not complete, the board shall specify in the notice what additional information or documents are needed from the institution in order for the application to be deemed complete.
(c) The board shall consider an application to be complete if it appears that the institution has submitted all of the information, documents, and fees required by this article, including any additional documents the board may request to determine if the institution meets the minimum standards set forth in this division. Once the board determines that the application is complete and meets the minimum standards set forth in this division the board within two hundred twenty five (225) days will notify the institution of its application approval or disapproval.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code; and Section 15376, Government Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.5. Change in Circumstance Affecting Application Information of Foreign Dental Schools.

(a) If, after the submission of an application but prior to the board's decision to approve or deny an approval, there is any material change in circumstances affecting any information contained in the application or submitted by the institution in support of the application, the institution shall immediately inform the board in writing.
(b) For the purposes of this section, a change in circumstance is "material" if, without the inclusion of the new or different information into the application, the information contained in or the supporting documentation to the application would be false, misleading, or incomplete.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.6. Site Inspection; Onsite Inspection and Evaluation Team of Foreign Dental Schools.
(a) Impaneling of Site Team.
The onsite inspection and evaluation team ( "site team") shall make a comprehensive, qualitative onsite review of each institution that applies for approval not later than 180 days after the board's receipt of a complete application unless the board or its designee and the institution agree to a later date.

(1) The board or its designee shall appoint the site team.
(2) The site team shall consist of four persons: either one dentist board member, or one member of the board's staff; and two recognized California licensed dental educator consultants with expertise in accreditation, and one California licensed dentist who has extensive knowledge of the applicant's educational process and is fluent in the language of instruction. This last member shall be selected by the board from a list of three California licensed dentists submitted by board staff. The applicant shall be provided with the names of three dentists and may challenge for cause any of the staff's recommendations for this position within 30 days from the date the list of names was mailed to the applicant.
(3) The board staff member, with the cooperation of the site team's members, shall prepare the site team's evaluation report and recommendations.

(b) Duties of the Site Team.

(1) The site team shall conduct a comprehensive, qualitative onsite inspection and review of all aspects of the institution's operations to evaluate the institution's efforts to implement its mission/purpose, goals and objectives and to determine whether the institution complies with the requirements of this article.
(2) The site team's inspection and review shall include the examination of documents and records, the inspection of facilities and equipment, the auditing of classes, and the interview of administrators, faculty, and students.

(1) The site team report shall contain all of the following:
(a) The site team's findings regarding the institution's compliance with this article and facts supporting those findings.
(b) The site team's assessment of the quality of the educational program offered by the institution, including any deficiencies, and facts supporting the assessment.
(c) The site team's assessment of the quality of the institution as a whole and facts supporting the assessment.
(d) The site team's recommendations for quality improvement based on its findings and assessment in the event the board grants approval.
(2) The site team shall prepare and submit a report to the technical advisory group described in Section 1636.4 of the code. The technical advisory group will review the report and make recommendations to the board. The report will then be submitted to the institution and to the board. The institution shall have an opportunity to review the technical advisory group report and respond to board staff within 45 days after the institution received the report as to errors of fact or erroneous findings.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.7. Foreign Dental School Fees.

(a) The fee for applying for approval as a foreign dental school, due at the time of submitting an application, is $1,000.
(b) The fee for renewal of approval of a foreign dental school is $500.
(c) The fee for site inspection is all reasonable costs incurred by the board staff and the site team, payable in estimated form in advance of the site visit. If the cost of the site visit exceeds the amount previously paid, the board shall bill the institution for the remaining amount and shall not take action on the application for approval until such time as the full amount has been paid. If the amount paid exceeds the actual amount of the costs incurred, the board shall remit the difference to the institution within 60 days.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.8. Notification of Changes Required of Foreign Dental Schools.
(a) An approved institution shall notify the board in writing no later than 30 days after making any change in the following:

(1) location;
(2) mission, purposes or objectives;
(3) change of name;
(4) shift or change in control. A "shift in control" or "change in control" means any change in the power or authority to manage, direct, or influence the conduct, policies, and affairs of an institution from one person or group of people to another person or group of people. A "shift in control" or "change in control" may but need not involve a transfer of any property interest. A "shift in control" or "change in control" may include a shift in the voting control of corporate stock from one person or group to another, the acquisition of sufficient stock by a minority shareholder to gain control of the institution, the transfer of voting rights to a voting trust, the transfer of any ownership interest to any trust in which the owner does not have the same degree of control as before the transfer, and the transfer of authority to manage the institution by the owners to another. A "shift in control" or "change in control" does not include the owner's replacement of an individual administrator with another natural person if the owner does not transfer any interest in the institution or relinquish any control of the institution to that person.

(b) Nothing in this article shall prevent the board from requesting that the institution provide information, documents, or other evidence in order for the board to determine whether the change will affect the institution's compliance with the requirements of this article. The board shall make a determination within 60 days after receiving such written notification whether, because of the change, the institution is no longer in compliance with the requirements of this article.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.9. Abandonment of Application by Foreign Dental School.
An application that has not been completed by the applicant in accordance with this article within one year after the application was initially filed shall be deemed abandoned. An application shall also be deemed abandoned if the institution has not paid the estimated site visit cost within 180 days of the board's written request for payment. If an application has been abandoned, the applicant may seek approval only by submitting a new application and fee.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.10. Provisional Approval of Foreign Dental School; Duration.
Provisional approval may be granted to an institution that is substantially in compliance with the requirements of this article but that has specific deficiencies or weaknesses that are of such a nature that they can be corrected in a reasonable length of time. A provisional approval shall remain in effect for 24 months from the date on which it was issued unless the deficiencies are removed sooner and full approval has been granted before that date.

Note: Authority cited: Sections 11614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.11. Renewal of Foreign Dental School.
Renewal shall be made prior to expiration of the institution's approval and shall be accompanied by the fee prescribed in section 1024.7 and documentation establishing that the institution remains in compliance with the requirements of these regulations. The board may, in its discretion, conduct a site inspection to ascertain continued compliance with the requirements of these regulations.

Note: Authority cited: Sections 11614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1024.12. Withdrawal of Approval of Foreign Dental School.

The board may at any time withdraw its approval of an institution that no longer meets the requirements of this division. Prior to withdrawing its approval, the board shall send to the institution a written statement specifying those deficiencies upon which it is basing its withdrawal of approval. The institution shall have 120 days within which to respond to this statement of deficiencies either by providing evidence that the stated deficiencies do not exist or by providing a plan for timely correction of those deficiencies. A technical advisory group shall be convened. The statement of deficiencies and the institution's response thereto shall be presented to the technical advisory group for its review. The technical advisory group shall make a written recommendation to the board. The board shall make its decision no later than 120 days after receipt of the technical advisory group's recommendation and shall notify the institution in writing of its decision and the basis for that decision.

Note: Authority cited: Sections 1614 and 1636.4, Business and Professions Code. Reference: Section 1636.4, Business and Professions Code.

HISTORY

New section filed 10-15-2001; operative 11-14-2001 (Register 2001, No. 42).

Section 1025. Extramural Dental Facility.
(a) It is the intent of this section to provide a procedure whereby an extramural dental facility may be identified, qualified and approved by the board as an adjunct to, and an extension of, the clinical and laboratory departments of an approved dental school.
(b) As used in this article, "extramural dental facility" means and includes any clinical facility employed by an approved dental school for instruction in dentistry which exists outside or beyond the walls, boundaries or precincts of the primary campus of the approved dental school, and in which dental services are rendered.
(c) Dental services provided to the public by dental students at undergraduate levels in an extramural dental facility shall constitute a part of the dental education program.
(d) Approved dental schools shall register extramural dental facilities with the board. Such registration shall be accompanied by information supplied by the dental school pertaining to faculty supervision, scope of treatment to be rendered, arrangements for postoperative care, name and location of the facility, date operation will commence, discipline of which such instruction is a part, and a brief description of the equipment and facilities available. The foregoing information shall be supplemented with a copy of the agreement between the approved dental school or parent university, and the affiliated institution establishing the contractual relationship. Any change in the information initially provided to the board shall be communicated to the board.
(e) The processing times for registration of an extramural dental facility are set forth in Section 1061.

Note: Authority cited: Section 1614, Business and Professions Code. Reference: Sections 1614 and 1628, Business and Professions Code; and Section 15376, Government Code.

HISTORY

New subsection (e) filed 2-22-88; operative 3-23-88 (Register 88, No. 10).

Section 1026. Mobile Dental Clinics.
(a) It is the intent of this section to provide a procedure whereby mobile dental clinics may be identified, qualified and approved by the board as an adjunct to, and an extension of, the clinical and laboratory departments of an approved dental school.
(b) As used in this article "mobile dental clinic" means and includes any clinical facility employed by an approved dental school for instruction in dentistry which may be moved, towed or transported from one location to another, and in which dental services are rendered.
(c) Dental services provided to the public by dental students in a mobile dental clinic shall constitute a part of the dental education program. The program shall be balanced in the sense that it will provide a potential for innovative teaching possibilities as well as providing a resource whereby the dental student may experience a greater exposure to aspects of dental practice than those aspects encountered in the primary clinical and laboratory environment of the dental school.
(d) Approved dental schools shall register mobile dental clinics with the board. Such registration shall be accompanied by information supplied by the dental school pertaining to faculty supervision, scope of treatment to be rendered, postoperative care, proposed itinerary showing locations by dates, discipline of which such instruction is a part, and a brief description of the equipment and facilities available. Any change in the foregoing information initially provided to the board shall be communicated to the board.
(e) Mobile dental clinics shall constitute a part of an approved dental school teaching program.
(f) The processing times for registration of a mobile dental clinic are set forth in Section 1061.

Note: Authority cited: Section 1614, Business and Professions Code. Reference: Sections 1611 and 1614, Business and Professions Code; and Section 15376, Government Code.

HISTORY

New subsection (f) filed 2-22-88; operative 3-23-88 (Register 88, No. 10).

Section 1027. Special Permits -Definitions.
(a) As used in Section 1640(b) of the code, the phrase "graduated from a dental college approved by the board" means that the applicant possesses either: (1) a doctoral or other postgraduate degree issued by a dental school or college which is approved by the Commission on Dental Accreditation of the American Dental Association or which is accredited by a body which has a reciprocal accreditation agreement with that commission; or (2) a certificate of completion of an accredited dental program at such an institution.
(b) As used in section 1640(c) of the code, the term "specialty board" means a dental specialty board approved by the American Dental Association.
(c) As used in Section 1642 of the code, the term "affiliated institution" for purposes of fee for service practice by the holder of a special permit, means any setting or institution affiliated with the dental college and approved by the board, other than a private dental office. This definition shall not be interpreted to preclude a special permit holder from providing instruction in a private dental office as part of a dental school curriculum if that dental office has been approved by the board as an extramural facility.

Note: Authority cited: Section 1614, Business and Professions Code. Reference: Sections 1640 and 1642, Business and Professions Code.

HISTORY

New section filed 2-24-94 ; operative 3-28-94 (Register 94, No. 8).

Section 1027.1. Eligibility for Specialty Board Examination.
A special permit holder who is not certified as a diplomate of a specialty board shall, as a condition of renewing such special permit, submit evidence satisfactory to the board that he or she is currently eligible to take a specialty board examination or has become a diplomate of a specialty board. This section shall be applicable to any person who applies for and is issued an initial special permit on or after April 1, 1994.

Note: Authority cited: Section 1614, Business and Professions Code. Reference: Section 1640, Business and Professions Code.
HISTORY

New section filed 2-24-94; operative 3-28-94 (Register 94, No. 8).

Quick Hits

Related Links

Regulations - Chapter 2, Article 1